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Whereabouts Information

An effective out-of-competition testing programme depends largely on accurate and updated whereabouts information. 

Athletes who have been nominated by Anti-Doping Singapore (ADS) or their National Sports Associations (NSA) to be included into the ADS Registered Testing Pool (RTP) or the ADS Domestic Testing Pool (DTP) are required to provide accurate and updated athlete Whereabouts Information to ensure they can be tested at anytime and anywhere with no advance notice

Athletes in the RTP may incur anti-doping rule violations and subsequent sanctions, if they do not provide accurate and updated whereabouts information.

Athletes in the DTP who do not provide updated and accurate whereabouts information may be included in the ADS RTP.

Athlete must continue to file whereabouts information until they have been officially informed by ADS that they have been removed from the ADS RTP or ADS DTP, or if they retire.

International Federations also have their own RTP for international-level athletes. Athletes who have been included in their international federation and ADS RTP, have to be aware of the ADS Anti-Doping Rules and those of their international federation's.


ATHLETE WHEREABOUTS OBLIGATION

Whereabouts obligations for Athletes in the ADS RTP and ADS DTP include: 

  1. Attending whereabouts information training workshops organised by ADS for athletes admitted into the ADS RTP and ADS DTP.

  2. Providing full, accurate and complete wherefabouts information to ADS when admitted into the ADS RTP and ADS DTP and every quarter thereafter.

  3. Immediately communicate to ADS upon learning that any information in a previously provided whereabouts filing is incomplete, inaccurate or has changed.

  4. For the case of the ADS RTP athlete only - being accessible daily for testing during the 60-minute time slot chosen by the athlete at the precise location specified on the whereabouts filing for the entire 60-minute period and at the regular locations set forth in the athlete's whereabouts filing at the times specified; and

  5. For the case of the ADS DTP athlete only - being accessible for testing at the regular locations set forth in the athlete's whereabouts filing at the times specified. 


WHEREABOUTS FILING REQUIREMENTS

Athlete whereabouts filing shall be made through WADA's online Anti-Doping Administration and Management System (ADAMS).  Athletes may submit their whereabouts filing using the ADS RTP Whereabouts Filing Form and the ADS DTP Whereabouts Filing Form only if they do not have online access.

To facilitate athletes in using ADAMS to submit their whereabouts information, watch the video tutorial on entering your whereabouts.

 

The submission deadlines for each quarter are: 

Submission Deadline

For Quarter Starting

15 December

1 January (1st Quarter)

15 March

1 April  (2nd Quarter)

15 June

1 July (3rd Quarter)

15 September

1 October (4th Quarter)


Whereabouts Information 1
: Daily 60-minute Slot

All RTP athletes must enter one specific 60-minute slot each day at a specified location between 5 am and 11 pm where they will be available for testing. The Athlete must provide sufficient information to enable the Doping Control Officer to find the location, to gain access to the location, and to find the athlete at the location.

This information must be accurate and updated at all times. The athlete is liable for a Missed Test if the athlete cannot be located at the venue specified for the 60-minute slot. The athlete is expected to remain at this specified location for the entire 60-minute period.

Updates to the 60-minute slot must be made before the start of the 60-minute slot. This can be done through ADAMS or email (wong_soon_meng@sport.gov.sg) up to one minute before the start of the 60-minute slot.


Whereabouts Information 2: Daily Overnight Residence

All RTP athletes must provide the complete address of the place they regularly reside in. It is not required to provide the times they will be there. This information should be updated as soon as possible when the place of residence changes eg, moving house or hotels.


Whereabouts Information 3: Competition Schedule

Athletes in both the RTP and DTP must provide details of their competition schedule, including exact dates, times and the name and address of the venue for all events the athlete is registered to participate in.

Athletes in the RTP are still required to provide a daily 60-minute slot during the In-Competition period.

If an athlete exits a competition earlier or later than expected they must update their whereabouts via ADAMS as soon as possible.

Athletes are advised to work with their NSA and coach to identify a competition schedule for the forthcoming quarter. If this changes for any reason, for example due to injury, whereabouts filings must be updated using ADAMS.


Whereabouts Information 4
: Training Schedule

Athletes in both the RTP and DTP must provide details of their training schedule, including training camps. Details should include exact dates, times and the name and address of each training venue. Updates are to be made via ADAMS as soon as possible when their training schedules change.

Athletes in the RTP who have indicated their daily 60-minute slot during training is required to update their whereabouts immediately via ADAMS if the training schedule changes.

Athletes will not be subject to a Missed Test if they are not available at their regular training venue, unless this is also the 60-minute slot. However, submitting incomplete or inaccurate information may result in a Filing Failure.


Whereabouts Information 5
: Other Regular Activities

On days where there are no training or competition, athletes in both the RTP and DTP are required to provide details of other regular activities, such as work or school, including the dates, times and the name and address of the venue of such activities. Updates are to be made via ADAMS as soon as possible when details of their other regular activities change.

Athletes will not be subject to a Missed Test if they are not available at the venue of the regular activity, unless this is also the 60-minute slot. However, submitting incomplete or inaccurate information may result in a Filing Failure.

Summary of Whereabouts Information Requirements

Testing Pool

Whereabouts Information

Daily 60-minute Slot

RTP

  • Complete mailing address, email address and contact numbers
  • Address of daily overnight residence
  • Competition details
  • Training details
  • Details of other regular activities

YES

DTP

  • Complete mailing address, email address and contact numbers
  • Competition details
  • Training details
  • Details of other regular activities

NO


WHEREABOUTS FAILURES

It is the responsibility of athletes in the RTP to ensure that their whereabouts information is kept updated and accurate at all times.

Missed Tests

If an athlete is unavailable for testing when an Anti-Doping Organisation attempts to test them during the specific 60-minute slot as provided by the athlete, then a Missed Test may be recorded.

Filing Failures

If an athlete fails to provide and update the required Whereabouts information, then a Filing Failure may be recorded.

Any combination of three Missed Test(s) and/ or Filing Failure(s) within a 12-month period will constitute an Anti-Doping Rule Violation. The period of sanction is between one to two years, depending on the athlete's degree of fault.


ATHLETE WITH DISABILITIES

Athletes with a disability should provide details of their disability on ADAMS to assist the ADS with planning and conducting testing.

If ADS asks an intellectually disabled athlete to provide whereabouts information, ADS shall give at least one of the following persons oral or written notice that ADS has made the request:

(a) the athlete's spouse;

(b) the athlete's parent or guardian;

(c) the athlete's coach; or

(d) a representative of the NSA.


CHANGES TO WHEREABOUTS

Where a change in circumstances means that an athlete's current whereabouts filing is no longer accurate or complete, the athlete must update the whereabouts filing as soon as possible so that the information on file is again accurate and complete, or else risk a Missed Test or Filing Failure.

While updating will be permitted until the last minute, the Athlete should not do so unless that is unavoidable. After monitoring the athlete's pattern of last-minute updates, an athlete may be charged with an anti-doping rule violation.

Updates to whereabouts filing can be made:

(a) On-line via ADAMS

(b) By Email to wong_soon_meng@sport.gov.sg


THIRD PARTY AUTHORISATION

Athletes may delegate filing responsibilities for some or all required whereabouts filing to a third party, such as a coach, team manager or a NSA staff. Athletes remain ultimately responsible for making sure their whereabouts information is accurate, whether or not their whereabouts information are filed by the authorised representative or by the athlete.

A written authorisation on the ADS Whereabouts Authorised Representative form, signed by both the athlete and the authorised representative, should be submitted to ADS before access to ADAMS is made available to the authorised representative to file whereabouts information on the athlete's behalf.


RETIREMENT AND REINSTATEMENT

Athletes in the RTP or DTP who intend to retire from active competition must inform ADS officially using the ADS Athlete Retirement Notification Form.

Athletes, who had previously retired whilst in the RTP or DTP and intends to return to active competition, must provide official notification to ADS and their NSA at least 6 months before returning to competition.

For more details on whereabouts filing, please refer to the ADS Athlete Whereabouts Policy.

To file your Whereabouts Information or for more information about ADAMS, click on the following:

ADAMS